How to choose desk booking software? Tips for choosing it! | Punnaka
how to choose desk booking software DETAILS
How to choose desk booking software?
Choosing suitable desk booking software is critical for any organization. A desk booking system can optimize space, increase productivity and improve employee morale.
It can also create a more organized working environment by helping employees book desks quickly and easily, share information with colleagues, and keep track of their bookings. There are numerous vital factors to consider to ensure you get the best desk booking system for your organization.
First and foremost, it’s essential to think about how effortless it is to use the system. The best desk booking systems are designed to be intuitive so that all employees can quickly learn how to use them without reading manuals or going through lengthy onboarding processes.
Look for systems that have simple user interfaces with clear visuals that help guide users through tasks efficiently. Additionally, please ensure the system has multiple access points (e.g., mobile devices, web browsers) so that everyone can access it when needed without hiccups due to technology limitations.
The next factor you’ll need to consider is how customizable your desired desk booking system is. Different organizations will have different requirements regarding features like room sizes, layouts, office hours restrictions, and so on. Therefore being able to customize your chosen platform according to its specific needs is essential if you want maximum efficiency from using it.
Look for systems that offer plenty of options so you can quickly make changes when needed or tweak specific settings if necessary — such as setting maximum capacity limits per room or assigning specific tasks or functions to only certain users have access to — this will make managing your organization’s desk bookings much simpler in the long run!
Thirdly, consider how secure your chosen desk booking system is before committing yourself fully; an ill-secure online platform could lead to data breaches which could be both costly and damaging for your business reputation-wise; we all know cyber security should always be taken seriously!
Not just from an outsourcing point of view but also internally, where certifications like iso27001 or ssae16 help ensure better security management practices inside companies are up-to-date with industry standards -though related compliance technologies might vary between countries, so research local laws carefully beforehand when making judgments on this.
Finally, look into the customer support services each provider offers:
1. Do they provide extensive online resources such as tutorials/faqs?
2. What type of telephone/email/live chat support do they offer?
3. Is there an additional cost associated with getting personalized customer service?